Workplace requests and administrative issues can be incredibly frustrating, especially when your rights are being ignored. One common problem many employees face is not receiving the necessary documents from their employer, such as copies of personal files, proof of employment, salary details, tax documents, pay slips, or even specific records like rosters and flight hours logs for pilots and cabin crew.
Download personal data and employee records request template
Here’s a simple guide to help you address these problems and protect your rights.
Step 1: Talk to your manager
Start by reaching out to your direct base manager or HR department. Send your request in writing and ask for a response and delivery within the legal timeframe, which is typically between 15 and 30 days. This should be your first step in resolving any workplace issue. If you don’t get a satisfactory response, follow up with your employer. Persistence can sometimes pay off, but if it becomes clear that they won’t cooperate, it may be time to seek external help.
Step 2: File a complaint with the labor inspectorate
If your employer isn’t responding or refuses to provide the necessary documents, it’s time to contact the Territorial Labor Inspectorate (ITM). This step can feel daunting since employers often prefer to avoid external scrutiny, but remember, it’s your right to access your personal data.
You can file a complaint by email or use the online form available on the Romanian Labor Inspectorate website. This online form allows you to select the appropriate area for your petition. Make sure to check where the company is registered and send your complaint to the relevant inspectorate. For example, if a company is registered in Otopeni but has multiple bases around Romania, the Ilfov Labor Inspectorate is responsible for that company.
What to include in your complaint
- Personal information: Include your full name, CNP, and address. Anonymous petitions will not be registered, so it’s very important to provide complete identification details.
- Employer details: Provide the company name, location, and any other relevant information. Make sure to press the blue button at the bottom of the online form to enter these details.
Important Tips
- Keep it brief: Stick to the facts and avoid lengthy narratives. Your complaint should be clear and concise to ensure it’s easily understood.
- Attach documents: Include relevant documents to support your case.
What happens next?
Once you’ve submitted your complaint, a labor inspector will review your case. They may contact you for additional details. After reviewing your complaint, the inspector will visit your employer to ensure compliance with labor laws, investigate further, and take necessary actions, which could include imposing fines.
Related article: Investigating Health and Safety Oversight at Wizz Air
You can avoid many of these frustrating situations by staying organized with your employment documents, such as contracts, addenda, rosters, pay slips, certificates, licenses, and important emails. Save and store them on your private backup drive with minimal effort. It’s good practice even when things seem under control, as you never know when you might need these documents in the future.
Step 3: Join FPU Romania for legal assistance and representation
If you’re looking for direct support, consider joining FPU Romania. We’re here to back you up, handle your case, and make your voice heard. Our membership process is straightforward, and our team is ready to assist you with everything from legal matters to liaising with authorities.
Visit our newly developed membership page, fill out the online form, and enjoy the benefits and protection our organization offers.
Whether you choose to file a complaint on your own or with our support, remember: your rights matter, and taking action is a powerful way to protect them!
