Here is the Privacy statement that our lawyers would like you to read

Contact information

Feel free to contact us if you have questions, comments or want to make use of your rights. You can use the following contact information: 

Privacy & Contact:          

Tel. : +40730665652         
E-mail:  office@fpu-romania.dk

Responsible Body: 

Flight Personnel Union Professional Association (FPU Romania)

Executive Board:

Anders Mark Jensen (Chairman)

Mircea Constantin (Secretary General)

Liana Yilmaz (Governing Council Member)

Bianca Mircea (Governing Council Member)

FPU Romania (Governing Council Member)

Seat and communication address:

Unirii Boulevard, nr. 11, Bl. 2B, Sc. 1, Et. 1, Ap. 2, Office 3, Sector 4.

Bucharest, Sector 4,

Romania, 040102

E-mail:  office@fpu-romania.dk

Website:  https://fpu-romania.dk/

What are personal data?

Data are “personal” if they can be associated with you and provide information about your behavior or your characteristics. This of course includes your name, your address or your postal address; as well as your telephone number or your e-mail address, but also, for example, information on your possible interests, provided that this information can be directly or indirectly assigned to you personally.

Privacy statement for FPU Romania members and site users

The “FLIGHT PERSONNEL UNION” PROFESSIONAL ASSOCIATION – Union of Flight Navigating Personnel (referred to as “FPUR” or “FPU Romania”), registered with the Trade Register under number CIF 42308325, is obligated, in accordance with Law no. 677/2001 on the protection of individuals with regard to the processing of personal data and its free movement, as well as Law no. 506/2004 on the processing of personal data and privacy protection, to handle the personal data provided by users of the website www.fpu-romania.dk securely and solely for the specified purposes.

FPU Romania is responsible for processing and is responsible for ensuring that the information we have about you as a member of FPU Romania is used in accordance with the privacy legislation in force at any given time (GDPR).

In this privacy statement, we provide you as a member with information about how we use and protect your personal information and what rights you have. Personal information is all information that can be linked to you as an individual. 

What information we have about you

Information provided by you. 
When you register as a member of FPU Romania and use our membership offers, you typically give us the following information: 

Contact and member information, such as name, age, social security number, residential address, email address, telephone number, employer, job title with employer, any salary and member role.

Communication,  such as when you contact the service department / member archive or have contact with our employee advisors, lawyers, and other employees.

Payment information, such as salary information and payment method for payment of membership fees and account number.

Case information, as information you send to us to shed light on a possible case with FPU Romania. What kind of information you send will depend on the nature of the case, but can for example be information about health, documentation related to work situation, financial circumstances, family relationships, inheritance, etc. You submit this documentation to us voluntarily, but it is pointed out that our staff in FPU Romania can be depending on this documentation to be able to give you proper advice and guidance.

Information about participation in courses / events, such as contact and member information, employer, course certificate, information about allergies in connection with food serving and other things that are necessary to administer the course and document your participation in the course / event. 

Information collected about you.
 By being a member of FPU Romania, the following information is typically collected:

Information from crew. FPU Romania sometimes receives information from crew that the crew has received from the employer.

Information from publicly available registers. Such as the National Pension / Health / Fiscal Register to ensure correct data/information on its members.

Pictures. FPU Romania can take pictures in connection with various events, such as courses and social events, when the member has given a valid consent to such use. There is the possibility to use the image of the people participating in an event organized by us by taking photos and/or videos (in initial form or in a form adapted, modified, transformed, or completed of the filmed / photographed material), on any social media channels in order to publicize the event.

How we collect personal data

We collect personal data by filling in the membership forms present on the pages of the FPU-ROMANIA.DK site. The accession forms are provided with the tick for accepting the terms and conditions before accession, and the accession will not be made if the user does not accept the terms and conditions.

For how long do we collect and store personal data?

We store the information only for as long as is necessary for the purposes described in this privacy statement. 

As a general rule, this means that we store the information about our members as long as they are members or until the member unsubscribes from the list, directly through the methods provided by the system from the user account, or until he requests in writing by e-mail the deletion / modification of the data at our electronic contact. The request will be processed within 72 hours of receiving it.

Upon withdrawal, the personal information is deleted within six months at the latest. We will still keep some information for longer. This is typically information we are required by law to retain, for example information on payment of membership fees (invoices), which we must keep in accordance with the Accounting Act for at least five years. This information is stored for this purpose only. Furthermore, FPU Romania will retain personal information longer where it is necessary to retain it in order to handle a specific case, complaint, or litigation if it persists after your membership has ended. We will then delete the information when the case is finished and the need to keep the information ceases.

The right to correct data and the right to object

If you consider that personal data is incorrect, incomplete or inaccurate, any user has the right to correct or complete it. Also, any user can object at any time to the processing of personal data.

Members can request the modification of personal data by contact via email at office@fpu-romania.dk or directly from the user account created on the site.

Why we use the information

Here are the main purposes for which we use the information:

To identify you, manage your membership, and deliver our services to you as a member. For this purpose, we typically use contact and member information, communication, case information, and information about participation in courses or events. 

The legal basis for our processing of personal data for this purpose is that it is necessary to fulfill our membership agreement with you (GDPR Art. 6b) and that it is necessary to safeguard our statutory purposes, including promoting the members’ interests and rights (GDPR Art. 6f). Where we process information about your trade union membership, which is sensitive personal information, our legal basis is that it is necessary to perform our tasks as part of FPU Romania’s legitimate activities (GDPR art. 9d).

For the sake of order, FPU Romania’s statutory purpose is cumulated below:
1.”FPU Romania shall safeguard and promote the members’ interests in professional, economic, work environment, and social matters related to the employment relationship.

2. FPU Romania works to strengthen the members ‘professional rights, aviation employees rights, trade union education, and opportunities to perform their duties.

3. FPU Romania works to strengthen the cooperation between the unions in Romania.

4. FPU Romania shall defend, by legal means, the professional status, prestige, and dignity of the employees profession in the civil aviation transport sector.

5. FPU Romania works for a non-discriminatory working life, where members are ensured co-determination and influence on their own work situation.”

To invoice membership fees. For this purpose, we use contact and member information 

and payment information.

The legal basis for our processing of personal data for this purpose is that it is necessary to fulfill our membership agreement with you (GDPR art. 6b) in 

To conduct marketing. For this purpose, names and pictures from courses and events are used. 

The legal basis for our processing of personal data for this purpose is our legitimate interest in promoting our business (GDPR Art. 6f). Where the law requires consent (GDPR Art. 6a), e.g., from using images of you for our marketing, we will not process the information without consent.

To send you information, newsletters, and event invitations. We do this via SMS or email. Contact and member information is used for this purpose in the form of name, telephone number, and email address. 

The legal basis for our processing of personal data for this purpose is our legitimate interest in having a dialogue with you about, among other things, news about collective bargaining and strikes, as well as providing information on courses and membership benefits (GDPR art. 6f). Because this involves the processing of sensitive personal data—trade union membership—the legal basis is also that it is necessary to perform our tasks as part of FPU Romania’s legitimate activities (GDPR Art. 9d). You can unsubscribe from our mailings at any time by using the unsubscribe button in the emails you receive. 

To compile statistics. For this purpose, only anonymous information is used in principle, typically to get an overview of our members. Where it is desirable to include personal information, this will be done on the basis of your consent for the specific purpose. 

Where we rely on your consent, the purpose and other information about the processing will appear in the consent statement. You can withdraw your consent at any time. You do this on the dedicated “Membership Section” or by contacting us. 

We may also process personal data for purposes that are compatible with those mentioned above, e.g. for accounting purposes, as well as to the extent necessary to handle cases, complaints and litigation.

Who do we share the information with?

The data may be transmitted to third parties, individuals and/or legal entities, service providers for FPU Romania, financial accounting services, legal services, courier services, etc., without being strictly limited to them, without being made public, except the cases provided by law, as well as the cases in which the very provision of the services requires it.

We have suppliers and partners with whom we can share your personal information. These are:
Providers of IT services. These will be able to access the information about you that we store in the system the supplier operates. Such suppliers act as our data processors.

Companies that conduct anonymous surveys or polls, for example, for a referendum, the election of aviation employees or to map our membership. These will typically receive your email address so they can send you an email. Such companies act as our data processors.

• Partners who offer membership benefits, such as banking and insurance. These will receive your name and social security number in order to verify that you are entitled to the relevant membership benefit. This is what they do as a data processor for us. With your consent, we will also be able to share your name and contact information with our partners so that they can market their services to you. Then the partner will act as the data controller, and the way they then process your information will appear in the consent text and in the partner’s privacy statement.

Where those with whom we share information act as our data processors, we will have data processor agreements with them to ensure that they do not use the information on their own behalf, but only within the framework of the assignment they have with us. 

Social media

Facebook When you visit a FPU Romania fan page on Facebook, the Facebook Insights service collects visitor data through tracking via cookies in order to enable the operator to statistically evaluate them for the purpose of optimizing fan page operation. The service cannot be switched off by the operator. The operator receives all data anonymously. The basis for this processing is an agreement in accordance with Art. 26 GDPR, which Facebook has published at https://www.facebook.com/legal/terms/page_controller_addendum , on which the operator of a fan page has no influence. It regulates, among other things, that

• Affected rights can be asserted on Facebook Ireland and FPU Romania,
• the primary responsibility according to the GDPR for the processing of Insights data lies with Facebook; Facebook fulfills all obligations under the GDPR with regard to the processing of Insights data.
• Facebook Ireland makes the essentials of the Page Insights supplement available to the data subjects,
• the operators do not make any decisions regarding the processing of Insights data.

Membership Section and Registration

All members of FPU Romania have access to a Membership Section via FPU Romania’s website (https://fpu-romania.dk/ ) with a username and password. Here, the individual member can gain access to their private forum, personal information, change address, etc. 

We may, in our sole discretion, suspend or terminate the registration of any user, at any level of the Site, who violates any of these terms of use or for any other behavior that we, in our sole discretion, deem inappropriate.

Delivery of products and services

FPU Romania membership is subject to a monthly / annual fee established in accordance with the provisions of the Statute of the PROFESSIONAL ASSOCIATION “FLIGHT PERSONNEL”UNION”—Union of Flight Navigating Personnel (FPU Romania).

Return / cancellation policy

Members may not claim monthly / annual membership fee refunds.

Termination of membership:

• for non-payment
• interruption of payment will cause the Administrator to completely block membership until the next payment.
• following a request from the member

The member can decide to cancel the membership at any time by sending a written request to join@fpu-romania.dk. All recurring payments will stop 15 days after receipt of the written request.

Waiver of membership and termination of payment

Members may choose to discontinue the membership and not continue to pay monthly/annual fees at any time. The termination of the payment of the membership fee takes place starting with the following calendar month of sending the request for withdrawal from the service contract.

How we secure your information

FPU Romania is concerned with processing your personal information confidentially and securely. This means, among other things, that:

• All employees in FPU Romania have signed declarations of confidentiality. In addition, the lawyers in FPU Romania are bound by a statutory duty of confidentiality.
• FPU Romania’s representatives have a duty of confidentiality according to law and agreements on personal information the person in question receives about FPU Romania’s members by virtue of their role.
• FPU Romania also uses systems with access controls to secure personal information. 

Limitation of liability

The Site Administrator does not assume the obligation and does not guarantee implicitly or expressly for the content of any kind of the Site, or for the entire content offered by the Users. The Site Administrator will make every reasonable effort to ensure the accuracy and reliability of the Site and will endeavor to correct errors and omissions as soon as possible.

The Site Administrator makes no warranties or liability for the Content of the Site and in no event shall it be liable for any loss or damage that may result from the use of any part, sequence, mode of the Content on the Site or from the impossibility of using it, regardless of its cause, or from the erroneous interpretation of any provision of the Site Content.

Your privacy rights

You have a number of privacy rights. You can use these by contacting us. We will respond to your inquiry as soon as possible, and typically within one month at the latest. You can also exercise some of the rights via the Membership Section. 

Affected Rights

As a person affected by the processing of your (special) personal data, you have the rights laid down in the GDPR:

1. Right to information (Art. 15 GDPR) Further information on how we process information about you. Insight. Copy of information we have about you.
2. Right to correction (Art. 16 GDPR) Right to supplement information about you. 
3. Right to deletion (Art. 17 GDPR) Request deletion of information that we no longer have a basis for storing.
4. Right to restriction of processing (Art. 18 GDPR) Request that we limit the use of your information.
5. Right to data portability (data portability) (Art. 20 GDPR) Request that your information be transferred to you or to another business / organization in a structured, commonly used and machine-readable format.
6. Right to object (Art. 21 GDPR) Ask to oppose our use of your information for direct marketing, including profiling. You may also object to being subject to individual decisions of a legal nature that are solely automated.
7. Right to lodge a complaint with the supervisory authority (Art. 77 GDPR)
8. Right to withdraw consent to data processing (Art. 7 Para. 3 GDPR)

Please note that these rights are subject to legal restrictions. Feel free to contact us if you want more information about which restrictions apply.  

If you believe that we process personal data unlawfully, you have the right to complain to the Romanian Data Protection Authority. We hope that you first contact us so that we can assess your objections and resolve any misunderstandings.

Applicable law disputes

The rights and obligations of the Users and of the Site Administrator, provided by the Terms and Conditions, as well as all the legal effects produced by the Terms and Conditions will be interpreted and governed in accordance with the Romanian law in force. Any dispute arising out of or in connection with the Terms and Conditions will be settled amicably. In case of impossibility to reach an agreement, the dispute will be solved by the competent Romanian court located in the territorial area of ​​Bucharest.

To report an issue related to Data Protection, please contact us at office@fpu-romania.dk

Changes to the privacy statement

We will be able to update the privacy statement from time to time. You will be notified of significant changes. You will always find the latest version of our privacy statement on the website.

Who are we

Flight Personnel Union Romania (FPU Romania) is a specialized professional association with trusted representatives in the European organizations that fight for your legitimate interests in the aviation industry. Through our close cooperation with Flyvebranchen Personale Union (FPU), we want to stop social dumping and redefine trade unions in Eastern Europe.

FPU Romania is the first organization in Romania of its kind that aims to bring together pilots and cabin crew, helping them organize into associations that promote decent working conditions.